The primary focus of this position is to oversee the employee relations function in the Human Resources Department. This position is responsible for the flow and processing of information as it pertains to an employee’s work history and that record keeping compliance standards are adhered to.
Essential Functions:
Human Resources Recruiter:
Assist in a variety of activities relating to the City's recruitment process, employee relations, and administration of classification, compensation and benefits programs.
Maintain complete and accurate records, files and information pertinent to departmental functions.
Provide information and assistance to the public and City staff regarding personnel policies and programs.
Perform various general clerical and secretarial tasks as related to assigned duties; compose, prepare, reproduce and distribute various correspondences, reports, meeting minutes and other related documents.
Schedule and attend various meetings as necessary.
Contact vendors and suppliers as necessary to obtain information.
Oversee the maintenance of applicant tracking software. Coordinate with hiring department on personnel requisitions, job openings, recruitment process, etc.; develop written posting and advertisements; arrange for advertisements with various sources; develop and refine evaluation, selection criteria and interview questions for all classifications.
Provide verbal and written information to City staff, prospective applicants, Workforce Development staff, etc. regarding openings and status of recruitment processes.
Maintain listing of applicants for each opening; review applications received; coordinate with hiring department regarding candidates to be considered.
Schedule and conduct testing; review results with hiring department; maintain test scores for future use; order and maintain testing supplies.
Schedule and conduct interviews.
Make employment offers, perform reference checks; coordinate background checks with the Legal Department, Police Department and other internal/outside agencies as outlined in internal policy. and schedule pre-employment physical and drug testing as applicable.
Serve as Secretary Designee to the Civil Service Commission including: meeting advertisement, notification and preparation; attend meetings and maintain minutes and all records of Civil Service Commission documents; advertise and conduct exams as required by state law; coordinate Civil Service Commission investigation, hearing and appeal processes.
Process monthly bills for payment.
Maintain general filing system including indexing, purging, creation of general files, etc., related to area of responsibility.
Assist H.R. Specialist and H.R. Benefits and Risk Management Coordinator as needed and provide coverage in those areas in their absence.
Display honest, trustworthy, and ethical behavior when dealing with internal and external customers. Establish and maintain cooperative working relationships with those contacted in the course of work.
Regular attendance that is punctual and dependable is required.
Perform related duties as assigned.
Assist in a variety of activities relating to the City’s Human Resources function. Oversee, maintain and update employee records in an accurate, timely and complete manner. Ensure that City records and reporting are in compliance with federal and state regulations. Update job descriptions and assist with the salary administration process.
Maintain various records, files and information pertinent to departmental functions.
Provide information and assistance to the public and City staff regarding Human Resources policies and programs.
Perform various general clerical and secretarial tasks as related to assigned duties; compose, prepare, reproduce and distribute various correspondences, reports, meeting minutes and other related documents.
Create, maintain, and close official employee personnel files for all full, part-time employees and seasonal employees; ensure all appropriate documentation is obtained and maintained including employment application, Form I-9, Change of Status forms, performance appraisals, disciplinary proceedings, etc.
Maintain a working knowledge of relationships among personnel rules, departmental rules, labor agreements, administrative policies and employment laws and address questions from City staff.
Maintain and coordinate amendments and revisions to the Employee Personnel Rules; assist in educating employees regarding changes, including employee meetings and newsletter articles.
Provide information and answer questions regarding provisions of labor agreements; assist with tasks associated with negotiations including typing contracts, preparation of City Council submittals, obtain contract signatures and distribute contracts; assist with planning and implementation of contract changes including notification to payroll, employees and management; maintain copies of union agreements.
Oversee performance appraisal system to ensure all departments submit complete appraisals in a timely manner, including related salary adjustment documentation; respond to employee questions regarding appraisals; maintain records of all salary adjustments.
Maintain working knowledge of classification and compensation system; ensure that necessary Change of Status forms are completed and correct upon hire, status change and separation and routed appropriately. Assist with general changes to the classification and compensation system including research, implementation and employee education; complete various telephone and written wage and benefit surveys; process and coordinate reclassification requests with employee, department and Human Resources Director.
Assist with preparation and coordination of salary ordinance revisions; ensure distribution to all departments and divisions; maintain working knowledge of the ordinance in effect and which employees are affected.
Work closely with the Finance Department during the annual budget process by providing forecasted step increases.
Meet with new employees for orientation; explain basic benefit plan provisions, ensure all enrollment forms are completed and returned in a timely manner.
Enter all new hires, changes, promotions, etc., into the MUNIS Personnel Actions Entry program each pay period.
Process departmental Change of Status forms.
Maintain inventory of office supplies.
Coordinate and publish Human Resources Department newsletter.
Assist in Citywide training and education sessions.
Administer Employee Assistance Program, employee ID card program and DOT drug/alcohol testing.
Oversee the maintenance and revision of Human Resources forms.
Maintain general filing system including indexing, purging, creation of general files, etc., related to area of responsibility.
Assist the H.R. Recruiter and Benefits and Risk Management Coordinator as needed and provide coverage in those areas in their absence.
Display honest, trustworthy, and ethical behavior when dealing with internal and external customers.
Establish and maintain cooperative working relationships with those contacted in the course of work.
Regular attendance that is punctual and dependable is required.
Perform related duties as assigned.
Supplemental Information:
Human Resources Recruiter:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Education:
Equivalent to the completion of the twelfth grade supplemented by specialized college course work in personnel administration or a related field is desirable.
Experience:
Two years of increasingly responsible office experience, including experience in various personnel functions. Experience recruiting exempt and non-exempt positions.
License or Certification:Employee must possess a valid driver’s license and maintain insurability as determined by the City’s insurance carrier. Click here to view our driver eligibility requirements.
Professional recruitment certification desirable.
Human Resources Specialist:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Two years of increasingly responsible office experience, including experience in various personnel functions.
Training:
License or Certification:
None required.
Both Positions:
Working Hours:
Monday-Friday 7 a.m.-4 p.m.; dependent upon department needs.
Other:
Candidates are subject to a background check.
